Harman

This is a temporary position for a fixed term of 2 months

What You Will Do:

• Assisting the IT team as Printer installations for new employees, remote access for the server, PC change, and Windows installations for PC stock
• Helping the system test team in Buying the cars, arranging and paying cars insurance, taxes
• Helping Site Lead and CAM team with their business trip bookings (flights, stays, expenses)
• Submitting all our office expenses regarding insurance, office supplies, wastes, taxes
• Submit most of the work orders for any repairs or maintenance required for equipment or the office facilities.
• Arranging and scheduling company activities, meetings, and events from logistics to catering
• Monitor the level of all our office supplies and handle shortages.
• Perform receptionist duties and handle incoming and outgoing documents, maintaining proper storage, and distribution of posts.
• Keep the office clean, stocked, and organized, especially the kitchen, meeting rooms, stockrooms, car lab, and communal areas.
• Responsible for all shipments and office posts (in & out).
• Support the employees as needed by completing various general administrative tasks, such as creating documents, sending communications, and filing documents.
• Preparing office papers and office reports for the audits (External & internal) which happen yearly.
• Responsible for office invoices, controlling, submitting, tracking payment process with the accounting team.
• All aspects of Facilities Management to ensure an efficient, effective and legal compliance of company procedures & statutory requirements.
• Organisation of team meetings as required including input to agenda (office management) and documentation of output actions.
• Taking care of internal and external communication ensuring queries are directed to and dealt with by the relevant personnel
• General office management ensuring professional standards are maintained at all time.

What You Need:

• The ideal candidate will have 3-5 years previous experience in a similar role within a busy office environment.
• Previous experience of Facilities / Office Management would be advantageous.
• Be willing to work from the office
• Business administration knowledge
• Excellent IT skills (Microsoft Suite to include; Excel, Word and Power Point)

Skills / Competencies and Behaviours:

• This is a varied role and the ideal candidate will have the ability to handle a wide variety of administrative tasks, as well as prioritise and manage their own workload. The ability to prioritise is essential as is excellent attention to detail.
• Other attributes include:
  • Self confident and professional with the ability to hold and manage meetings as well as greeting and dealing with visitors of all levels ranging from Customers, Senior Executives and other External visitors.
  • Cooperative and team oriented.
  • Good business acumen.
  • Credible
  • Has the ability to assimilate information quickly and efficiently from a variety of sources.

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