Harman

* 본 포지션은 산휴대체 12개월 계약직입니다.

About the Role

This position is responsible for providing office facilities and workplace services that supports one or more departments by handling administrative duties, procedures, and policies. This role will also work on various administrative projects as necessary

주요업무

- 사무실 행정/총무 업무 지원
- 비용처리, 계약서 등 행정/총무 관련 문서 관리
- 리셉션, 우편, 택배 등 오피스 서비스 지원
- 사내 행사 및 임직원 서비스 지원
- 시설관리, 출입카드, 자산 및 재고관리 지원, 등.

(상세 내용 하단 참조)

What You Will Do

• General Management

• The financial activities of GA include handling documentation and supporting processes to ensure that facility-related payments are completed accurately and on time.
• Handle payment management and ensure proper internal communication 
• Maintain records and support accuracy for closings (monthly, quarterly, and yearly) as required Perform administrative financial tasks including company seal usage tracking as required 
• Handle payment request processes and related systems (e.g., GARNER) 
• Maintain contract documentation and support related administrative processes

• Employee Service

• Support shipping and receiving activities; track and report spend by cost center
• Manage cafeteria services including beverage and daily facility operation coordination
• Handle reception and general office services including: 1) Manage flower orders (business and employee-related) 2) Handle mailing services (courier, internal, inbound/outbound) and ensure timely delivery 3) Coordinate visitor handling and front desk operations Support company events, workshops, and employee engagement activities Support corporate mobile device request and replacement processes

• Facility Management

• Support vehicle administration including parking registration and related coordination
• Coordinate with building management on mechanical and electrical matters Maintain office space including furniture, layout, and safety-related items
• Support facility and real estate communication with internal and external stakeholders Support office relocation and renovation activities
• Support site inspections and maintain PPM (Planned Preventive Maintenance) records
• Handle office access administration including ID cards, access updates, and visitor cards
• Support project-related administrative tasks including HIK Hub data management

• Others

• Support emergency response and disaster recovery plan setup
• Support coordination of ERT training and emergency preparedness activities
• Maintain asset and inventory records
• Support GA communication including internal announcements
• Handle administrative tasks including customs clearance documentation and company document issuance

What You Need to Be Successful

• Bachelor's Degree or degree equivalent in Business Administration (BBA) or related field
• 1+ year multinational corporate environment experience or 2+ years general administrative experience in any company
• Requires effective oral and written communications skills.
• Proficiency with MS Office
• English Language proficiency

Bonus Points if You Have

• Multinational corporate environment experience will be counted.
• Facilities project management including office relocation
• EHS/facility related license
• Strong organizational skills, with attention to detail and a commitment to data accuracy
• Excellent communication skills—both verbal and written—with a customer focused mindset

What Makes You Eligible

• Be willing to travel
• Willingness to work in two office - HQ & R&D (Seoul)
• Successfully complete a background investigation and drug screen as a condition of employment

자격요건 
- 전공무관 학사학위 보유자
- 사무/총무/행정 경력 1- 2년 이상 
- MS office 
- 기본적인 영어 커뮤니케이션 (이메일 작성 등) 가능자

우대요건
- Global 다국적 기업 근무 경험
- 시설/오피스 이전 프로젝트 경험
- 꼼꼼하고 커뮤니케이션 능력 좋은 분 

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