Harman

About the Role:

The EMEA Administration Specialist will support and coordinate key administrative processes across multiple countries within the EMEA region. Acting as a central interface between local teams, regional management, and global functions, ensuring efficient, compliant, and standardized operations. This is an individual contributor role with strong cross-functional exposure, focusing on financial tracking, process coordination, and data governance. The role will report to the EMEA Facility and Real Estate Management Lead.

What You Will Do

• Monitor budget planning and cost tracking for EMEA administrative activities, ensuring transparency, accuracy, and alignment with regional targets

• Coordinate and support the EMEA Purchase Order (PO) process, including creation, tracking, and compliance with internal procurement policies

• Oversee travel administration across EMEA, ensuring efficient coordination, policy compliance, and cost optimization

• Support internal and external audits by preparing required documentation and data

• Maintain and govern the EMEA list of authorized representatives, ensuring accuracy, consistency, and proper documentation

• Track and manage Occupational Health & Safety (OHS) data and reporting, supporting compliance with local regulations and internal standards

• Assist in regional projects and cross-functional initiatives

• Prepare reports, analyses, and presentations for management

What You Need to Be Successful

• Degree in Business Administration, Management, or a related field (or equivalent experience)

• 3+ years of experience in an administrative or coordination role, preferably in an international environment

• Experience working with ERP or HR systems (e.g., SAP, Workday, or similar)

• Strong knowledge of Microsoft Office applications, especially Excel and PowerPoint

• Ability to work in a matrix organization and manage multiple stakeholders

• Strong organizational and problem-solving skills

Bonus Points if You Have

• Excellent communication skills (written, verbal, and presentation)

• High attention to detail and accuracy

• Ability to manage multiple priorities and work independently

• Strong interpersonal skills and team-oriented mindset

• Intercultural awareness and ability to work in a global environment

• Fluency in English is a must

What We Offer:

• Flexible work environment.

• Access to employee discounts on world-class Harman and Samsung products (JBL, HARMAN Kardon, AKG, etc.).

• Extensive training opportunities through our own HARMAN University.

• Competitive wellness benefits.

• “Be Brilliant” employee recognition and rewards program.

• An inclusive and diverse work environment that fosters and encourages professional and personal development.

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